County Clerk & Recorder

Welcome to the Effingham County, Illinois County Clerk’s office.

The Effingham County Clerk & Recorder’s office welcomes you. Our goal is to serve the citizens of Effingham County to the best our ability. It is the responsibility of the County Clerk to serve the public and uphold the law by following the Statutes of the State of Illinois. The County Clerk/Recorder’s office slogan which has been adopted many years ago is…. You are Always Welcome in the County Clerk’s Office.

Duties and Responsibilities

The County Clerk’s office provides a variety of services to the public including:

  • Official keeper of the county seal
  • Administrating elections in Effingham County
  • Maintaining voter registration for Effingham County
  • Calculates and extends tax rates on all real estate in Effingham County
  • Collection of Delinquent taxes
  • Maintain vital records in Effingham County (Birth, Marriage & Death)
  • Issuing Marriage license
  • Maintain Assume Name Business Certificates
  • Maintain Statement of Economic Interest
  • Issuing Liquor license and Raffle license
  • Processing Accounts Payable for Effingham County
  • Processing Payroll for Effingham County
  • Clerk or Secretary to the Effingham County Board – take/create board minutes
  • Maintain County Resolutions and Ordinances
  • File financial reports, budget and levy from local taxing entities
  • Filing of Military Discharge DD214
  • Recording and Maintaining permanent and public record of real estate transactions
  • FOIA Officer

The County Clerk is the keeper of all county records. As Clerk to the County Board the County Clerk attends the monthly meetings of the Board and records the minutes. The County Clerk is the keeper of the official seal of the County of Effingham. This seal is used to certify certain records of the county Board and the County Clerk’s office.

  • It shall be unlawful for any person to conduct or operate a raffle, or sell, offer for sale, convey, issue, or otherwise transfer for value a chance on a raffle, unless conducted pursuant to a license duly issued by the County and in accordance with the provisions of this Article.
  • Raffle licenses shall be issued only to bona fide charitable, educational, religious, and veteran’s organizations that operate without profit to their members and which have been in existence continuously for a period of five (5) years of more immediately before making application for a license.
  • Raffle licenses may be issued for a medical benefit. An additional form is required.
  • Paperwork must be completed and may be downloaded (see below). Paperwork must be notarized and returned to the County Clerk’s office for approval and then the raffle license may be issued.
  • Cost is $10 and each license is good for one year.
  • For complete guidelines, see Effingham County Raffle Ordinance.



Registering a Business

Assumed Business Name
  • Individuals starting a business in the County using a name for the business other than their personal name are required by Illinois State Statute to register their business name. This requirement includes registration for sole proprietorships and general partnerships.
  • To apply for an assumed name certificate the business owner must fill out a form. This form can be obtained from our office in person or online through
  • Information required for the form include the business name, business address and owner(s) name and owner(s) address. Owner must sign the form at the County Clerk’s office.
  • There is a $20.00 filing fee. Payment of cash or check is accepted.
  • The County Clerk’s office will provide a Publication notice that must be published for three consecutive weeks in the newspaper of your choice in Effingham County. Publication cost will be your responsibility. The newspaper will provide a Certificate of Publication that MUST be sent to our office. After we receive the Certificate of Publication from the paper, our office will send you an Assumed Name Certificate.
  • If any changes are made to the ownership of the business, business address, addition or removal of business owners, additional paperwork must be filed with the Effingham County Clerk’s office.

Statements of Economic Interest are disclosure forms for public officials, candidates for public office and certain other public employees. Filers must list specific information about their business dealings, outside income and other information. Those required to file must file with the County Clerk annually, no later than May 1.

On August 4, 1993 Public Act 88-187 was signed into law, as an amendment of the Illinois Governmental Ethics Act which significantly revises the requirement for filing Statements of Economic Interest.

Please click the link below to print your form.


Who must file a Statement of Economic Interest?

Individuals in a unit of local government who must file a statement of economic interest are below (Illinois Governmental Ethics Act, 5 ILCS 420):

  • Persons who are elected to office in a unit of local government, and candidates for nomination or election to that office, including regional superintendents of school districts.
  • Persons appointed to the governing board of a unit of local government, or of a special district, and persons appointed to a zoning board, or zoning board of appeals, or to a regional, county, or municipal plan commission, or to a board of review of any county, and persons appointed to a board or commission of a unit of local government who have authority to authorize the expenditure of public funds. This subsection does not apply to members of boards or commissions who function in an advisory capacity.

Persons who are employed by a unit of local government and are compensated for services as employees and not as independent contractors and who:

  • are, or function as, the head of a department, division, bureau, authority or other administrative unit within the unit of local government, or who exercise similar authority within the unit of local government.
  • Have direct supervisory authority over, or direct responsibility for the formulation, negotiation, issuance or execution of contracts entered into by the unit of local government in the amount of $1,000 or greater.
  • Have authority to approve licenses and permits by the unit of local government; this item does not include employees who function in a ministerial capacity; adjudicate, arbitrate, or decide any judicial or administrative proceeding, or review the adjudication, arbitration or decision of any judicial or administrative proceeding within the authority of the unit of local government.
  • Have authority to issue or promulgate rules and regulations within areas under the authority of the unit of local government.
  • Have supervisory responsibility for 20 or more employees of the unit of local government.
  • Are employed by a school district in positions that require that person to hold an administrative or a chief school business official endorsement.

Click here for Effingham County Tax Computation Reports

  • Businesses in unincorporated areas of Effingham County can obtain a liquor license by filing an application with the Effingham County Clerk’s office. Businesses seeking a liquor license for use inside a municipality should contact the local city or village clerk.
  • Regulation of liquor licensing is dictated by the Illinois Liquor Control Act and the Effingham County Liquor Code.
  • Effingham County Liquor License applications can be obtained in person at the Effingham County Clerk’s office.
  • If you need a temporary liquor license for Effingham County, the following are the requirements:
    • Cost is $100.00 per day. If the event goes past 12:00 a.m. that is considered another day with an additional $100.00
    • Application must be completed.
    • Required letter stating who, what, when, where (include address) and why.
    • Temporary license is for events in unincorporated areas in Effingham County.
  • If you are applying for a permanent liquor license for the first time, the following are the requirements:
    • Cost is $1005.00
    • Application must be completed.
    • Required letter stating who, what, when, where (include address) and why.
    • You will receive a copy of the ordinance
    • You must renew the liquor license annually with a renewal date of May 1st.

If property taxes go unpaid by the property owner, the property taxes owed become delinquent. These delinquent taxes then become available for purchase every year at an auction conducted by the Effingham County Treasurer which is considered a tax sale. The annual tax sale is where tax buyers can buy these unpaid taxes. Please direct any questions on the tax sale procedures to the Effingham County Treasurer office at 217-342-6844.

If unpaid taxes have been sold, the County Clerk’s office can provide you with an “Estimate of Redemption”, detailing the amount necessary to redeem (or pay) the delinquent tax amount and to remove the tax buyer’s interest from the property.

Redemption can only be made at the County Clerk’s office by means of cash, certified funds or money order made payable to the Effingham County Clerk. Personal check CANNOT be accepted. Also, payment must be made in full. The County Clerk’s office doesn’t accept partial payment for redemption of delinquent taxes.

Contact the County Clerk’s office at 217-342-6535 for additional information or the amount needed to redeem the delinquent taxes.