Vital Records

All Births, Deaths, and Marriages that took place in Effingham County are maintained in the County Clerk’s office. In the State of Illinois, vital records were not required to be filed until 1916. Our records go back to that time and beyond. A certified copy is a legal document with both the county and state seals.


In order to obtain a certified copy of a vital record, identification is required. All documents submitted must be current and valid.

  • Illinois or Out-of-State Driver’s License
  • Illinois or Out-of-State State Identification Card
  • US Government Driver’s License
  • Naturalization Certificate
  • US Military Identification Card
  • US Immigration Card
  • Selective Service Card
  • Illinois Public Aid Identification Card with Medical Card
  • FOID Card
If none of the above are possible, then we will accept any 2 of the following:
  • Social Security Card or print out
  • Voter Registration Card
  • W2 Form
  • Bank Statement (within 90 days)
  • Utility Bill (within 60 days)
  • Vehicle registration Card
  • Active Insurance Policy/Medical Card (at least one year old)
  • Checkbook or Savings Book (showing name and address)
  • Photo Work Identification Card
  • Traffic Ticket
  • Resident Alien Card
  • School Identification Card

The Effingham County Clerk & Recorder’s office is now offering the option to request and pay for Vital Records online. Please have your payment method of debit or credit card ready and simply click the link below and follow the prompts.


Fees for Requesting Vital Records Online:

  • $10.00 Service Free for requesting records online.
  • $1.50 Mailing Fee will be charged if USPS is selected as the choice to receive your requested record.
  • $22.50 Mailing Fee will be charged if FedEx is selected as the choice to receive your requested record.
  • Current charges for any requested records.

Contact Info for the Illinois Department of Public Health is:

Division of Vital Records
952 E. Ridgely Ave.
Springfield IL 62702
Telephone: 217-821-6553